Forms and Policies

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Forms

•  Campus Scheduling: Reservation Requests
  The Office of Student Life- Campus Scheduling manages facility reservations for several campus venues including the Stern Student Center, Physicians Memorial Auditorium, Physicians Memorial Promenade, Cougar Plaza, and Rivers Green. This office also serves as a reference source for information regarding other venues on campus.
•  On-Going Student Organization Registration Form 2009-2010 (PDF)
  The Student Government Association provides an expedited registration process for student organizations that are known to be active organizations from year to year.
•  New Student Organization Registration Form (PDF)
  All student organizations must complete and submit this 4-page packet to initiate the SGA registration process for the current academic year. The completion of this entire packet, along with your attached constitution, assures student organizations continued eligibility for those privileges provided by the Student Government Association, the Office of Student Life and the Division of Student Affairs at the College of Charleston. These materials must be submitted before your appearance at the Student Organizations Review Board (which you will need to schedule with the SGA Secretary).
• Stern Student Center Student Organization Cubicle Space Application (PDF)
  Student organizations are limited to one cubicle. This document is to be considered part of the Student Organization Cubicle Space Allocation Policy. Applying student organizations must be currently registered and must maintain registration with the Student Government Association (SGA) and must have an on-campus account established. Completion of this application does note guarantee cubicle space.
•  Event Planning Form (PDF)
•  Event Planning Checklist (PDF)
•  Student Liability Release and Waiver Form (PDF)
•  Sponsored Commercial Activity Request Form Guidelines (PDF)
  All vendors must have a Sponsored Commercial Activity Permit, except students representing student organization.
•  Sponsored Commercial Activity Request Form (PDF)
•  Domestic Travel Waiver (PDF)
•  Sponsored International Travel Waiver Form (PDF)
•  2009-2010 Student Organization Summit Series Registration Form (DOC)
  All student organizations are required to attend a total of five (5) sessions: three required (Budget and Risk Management, Programming, and Constitution and Registration) and two others. Failure to attend these sessions will result in the loss of student organization privileges as stated in The Compass, including the loss of use of on-campus facilities and budget. Food will be provided at each session.

Handbooks

•  The Compass: A Guide for Student Organizations 2009-2010 (PDF)
  The Compass sets parameters by which registered student groups can effectively and efficiently, organize, function, and accomplish set goals and objectives.
•  Student Handbook 2009-2010: A Guide to Civil and Honorable Conduct (PDF)
  The Student Handbook includes information on the Honor System, Student Code of Conduct, alcohol and drug policies, and students' rights and responsibilities.
•  Stern Student Center Staff Handbook 2009-2010 (PDF)
  This handbook is for the Stern Student Center team of student employees. It is an overview of the information needed for students to be effective employees.
•  Cougar Media Network: Handbook for Student Media Organizations 2009-2010 (PDF)
  This handbook is for the Cougar Media Network team.

Policies

•  Amplified Sound Policy (PDF)
  In an effort to continue to develop Student Life at the College of Charleston and promote an increased sense of community on campus, the Division of Student Affairs has created the following policy for the use of amplified sound on-campus.
•  Amplified Sound Dates: Fall 2009 (PDF)
  This is the approved list of events for the Fall 2009 semester that will include the use of amplified sound.
•  Alcohol Use Procedures (PDF)
•  Tailgate Policy (PDF)
•  City of Charleston Snipe Sign Warning Letter (PDF)
  Snipe signs are leaflets, handbills, posters, flyers, announcements or any other advertising and informational materials that are tacked, nailed, posted, pasted, glued or otherwise attached to trees, poles, stakes, fences, buildings, or other objects, and the advertising matter appearing thereon is not applicable to the present use of the premises where the snipe sign is located. Snipe signs are illegal.
•  Student Handbook: Alcohol Policies (PDF)
  The Student Handbook includes information on the Honor System, Student Code of Conduct, alcohol and drug policies, and students' rights and responsibilities.
•  Student Handbook: Drug Policies (PDF)
  The Student Handbook includes information on the Honor System, Student Code of Conduct, alcohol and drug policies, and students' rights and responsibilities.
•  Stern Student Center Facility Policies & Guidelines (PDF)
  The following policies and guidelines have been created in an effort to create a positive work and learning environment within the Stern Student Center.
•  College Business Practice Guidelines/Sponsored Commercial Activity on College Property (PDF)
  Student Affairs and Business Affairs are responsible for all vendor sales on campus. Outside vendors are prohibited from selling on campus without prior permission from one of these departments. College departments/units and recognized student organizations may engage in sponsored commercial activity on College controlled property (excludes activities procured via the College of Charleston / State procurement process) provided the following guidelines are met. These guidelines are intended to regulate all short term sponsored commercial activity on College property.